Preparing for Placements

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What do you need to do before you can start a clinical placement with ACT Health? This section provides all the information you will need to comply with the mandatory placement requirements, including documentation, elearning, manual handling training, access cards, accommodation and placement contacts.

Placement Pre-requisites for allocation

Before students’ names are uploaded on to the Student Placement Online system  (4 weeks prior to scheduled start date), Education Providers are responsible for verifying the documentary evidence and confirming in writing that students meet ACT Health requirements for:

  • National Police Check (NPC)
  • Working With Vulnerable People check (WWVP)
  • Immunity check

As the NPC and WWVP checks may take some time to process, students are encouraged to ensure that these are completed in their first year of study and that they are mindful of the expiry dates of the checks to ensure that they remain current.

No later than 2 weeks before the start of their placement, students are to have completed:

  • Mandatory e-learning
  • Hand Hygiene Australia Student Health Practitioner Module
  • Student Acknowledgement form

Students will have access to the e-learning modules and forms as soon as their information is uploaded into the Student Placement Online system (SPO). Please contact your education provider if you have not received access to SPO.

National Police Check (NPC)

A National Police Check is a mandatory requirement for all students on placement within ACT Health.

No student may commence placement at ACT Health prior to a National Police Check and issuing and assessment of a National Police Certificate.

ACT Health will accept a National Police Certificate from the Australian Federal Police, the National Police Checking Service, State Police, and accredited organisations, provided it is dated no more than three (3) months prior to the first clinical placement with ACT Health.

Please see the links below to the AFP police check and the ACIC list of accredited organisations.

AFP - https://www.afp.gov.au/what-we-do/services/criminal-records/national-police-checks

ACIC - https://www.acic.gov.au/our-services/national-police-checks/information-individuals

A NPC for health/hospital workers in the ACT provides a complete disclosure certificate, which means all recorded offences are released.

Students are to provide a copy of their National Police Certificate to their Education Provider placement coordinator well in advance of a scheduled ACT Health clinical placement date.

Students with positive police checks are required to complete an ‘Authorisation to Investigate’ form and provide their National Police Certificate with a statement to their education provider. The Education Provider will forward it directly to either the CPO Manager or, for Allied Health students only, to the CPO Allied Health Placement Officer. Clearance for placement will be sought from ACT Health’s People and Culture Branch.  Clearance must be obtained prior to the student being allocated for placement.

ACT Health will determine whether a student or trainee with a criminal record is accepted for any clinical placement in accordance with the CPO NPC review process. Where the placement concerns a student or trainee who is not affiliated with an Education Provider, the student or trainee should submit the required information directly to the CPO.

For International Students and Trainees

International students may be required to undertake a local police check, as well as an Australian National Police Check prior to placement with ACT Health.

Medical – All requests for elective/selective placements within ACT Health facilities are organised through the Australian National University (ANU).

Students must provide an Australian National Criminal History Check to ANU.

Nursing, Midwifery and Allied Health – Students must provide an Australian National Criminal History Check to CPO.

Working With Vulnerable People check (WWVP)

The Working with Vulnerable People (Background Checking) Act 2011 (the WWVP Act) commenced on 8 November 2012. It aims to reduce the risk of harm or neglect to vulnerable people in the ACT.

The WWVP Act requires those who work or volunteer with vulnerable people to have a background check and be registered.

The premise of background checking is that the past behaviour of an individual can provide an indication of the possible future behaviour of that individual. Examples or patterns of abusive or inappropriate behaviour can sometimes be evident in information available for assessment, which includes an individual’s criminal record.

The ACT Government considers that the creation of a checking system with appropriate safeguards for people who work with, or who want to work with vulnerable people is consistent with section 28 of the Human Rights Act 2004.

How to apply

You can apply by completing an online application. Please note you will need access to a printer to generate the completed application.

Applicants who are unable to access the online application form should contact Access Canberra for further assistance, including alternative lodgement options.

Access Canberra will conduct a thorough risk assessment of your conviction and non-conviction history, and any other information relevant to the background screening process.

Based on the outcome of the risk assessment you may be issued with a registration card with a unique identifying registration number that is valid for up to three years. You must carry the card at all times while engaged in a regulated activity as you may be asked to produce it to verify current registration

Immunity checks

ACT Health requires that all students and trainees who undertake placements in Health Directorate facilities are covered by an appropriate level of immunisation against infectious disease before commencement of clinical placement. All students and trainees must comply with the ACT Health’s Occupational, Assessment, Screening and Vaccination policy.

Immunity checks are to be undertaken at student’s own cost.

Education Providers must collate and verify evidence that each student has received the required occupational assessment, screening, education and immunisation when uploading student details on to SPO (Student Placement Online system). This must be done at least one month before students commence their placement.

Trainees who are not attached to an Education Provider will need to submit a documented screening and immunisation history to the CPO. 

Unless specifically stated, the evidence can be either:

  • A record of vaccination provided and signed by an accredited vaccination provider

or

  • Serological confirmation of protection.

Dental, medical and midwifery students will need to show documented evidence of serological testing for the following Blood Borne Viruses in addition to the regular evidence of protection as required of other students:

- For Human Immunodeficiency Virus: HIV Ab/Ag test

- For Hepatitis C Virus – HCV Antibody

All students require the following documented evidence of protection:

ACT Health Student Vaccination Requirements
Disease Evidence of vaccination Serology results Other evidence
Diphtheria, Tetanus, Pertussis One adult dose of diphtheria/tetanus/pertussis vaccine (dTPA). Not ADT Serology will not be accepted Not applicable
Hepatitis B History of completed age-appropriate course of Hepatitis B vaccine AND Anti-HBs greater than or equal to 10mIU/ml OR Documented evidence of anti-HBc.
Measles, mumps, rubella (MMR) 2 doses of MMR vaccine at least one month apart OR Positive IgG for measles,mumps and rubella Not applicable
Varicella (chicken pox) 2 doses of varicella vaccine at least one month apart (evidence of one dose is sufficient if the person was vaccinated before 14 years of age) OR Positive IgG for varicella OR History of chicken pox or physician-diagnosed shingles (varicella IgG preferred is uncertain)
Tuberculosis (TB) Not applicable Interferon-Gamma Release Immunoassay (IGRA) - TB Quantiferon OR Tuberculin skin test (TST)
Influenza (Flu) Annual flu vaccination, noting it is preferable for the flu vaccine to be administered between the months of March and June or through the peak winter season up to September. Not applicable Not applicable

For further information refer to forms 1,3 and 4 and information sheets 2,3 and 4 in the Occupational Assessment, Screening and Vaccination Procedure.

 

Documented evidence of TB screening will only be deemed acceptable if that screening was performed in an accredited TB screening facility within Australia. The accredited TB screening facility in the ACT is the Department of Respiratory and Sleep Medicine at Canberra Hospital.

Vaccination Recommendations for ACT Pathology Personnel-Other Specified Infectious Diseases
Vaccination Recommendations
Bexsero (4CMenB)
Recombinant multicomponent meningococcal B Vaccine
Recommended for personnel who frequently handle cultured material containing Neisseria Meningitidis.
Menveo or Menactra (4vMenCV)
Quadrivalent conjugate meningococcal A, C, W135, Y vaccine
Hepatitis A Recommended for personnel who handle faecal specimens

 

TB Screening

  • The Health Directorate requires students to undergo TB screening within three months prior to their first clinical placement.
  • TB screening is for baseline purposes.
  • Students who have travelled to high TB endemic countries for periods of 3 months or more are required to have repeat screening.
  • Students from ACT Education Providers are required to have their TB screening completed before they start placement. This can be done at the Dept of Respiratory and Sleep Medicine, Building 1, Level 2, The Canberra Hospital, Yamba Drive, Garran.
  • Interstate students, who find it difficult to access TB screening services, may present for screening on their first day at the Canberra Hospital. However, students need to inform education providers and CPO know as soon as possible if this is required in order to make roster arrangements.
  • The TB screening fee is currently $55.00 for students with Medicare (subject to change) and will need to be paid on the day of screening. The Department of Respiratory and Sleep Medicine will provide details of where to make the payment when you present to DRSM. Current ACT Health care workers will not be charged for this service.
  • Students attending from interstate who have had recent TB screening are advised to email their TB results to respsleep@act.gov.au to determine if these are adequate for ACT requirements.

Please note – A Tuberculin Skin test cannot be performed within 4 weeks of Measles Mumps Rubella (MMR) vaccine.  Please attend TB screening prior to MMR vaccination.  Please be aware that you will be required to return to the clinic 3 days later for the results.  Tuberculin skin testing cannot be performed if a live vaccine has been given in the last 4 weeks (MMR or Varicella).

Contact details

Department of Respiratory and Sleep Medicine

Canberra Hospital Building 1, Level 2

Tel. (02) 6244 2066

Email: respsleep@act.gov.au

Acknowledgement form

Every individual attending a clinical placement with ACT Health is to complete an Acknowledgement form and have their signature witnessed.

The form is to be completed annually and returned to the Clinical Placement Office.

You can access the form through the SPO website.

Mandatory e-learning

All students are to complete the following  elearning modules using the SPO system two weeks before the start of their placement:

  • Manual Task Essential (2017) elearning module
  • Infection Prevention and Control, Occupational Medicine and Waste Management elearning module
  • Fire, Emergency and Security (2017) elearning module
  • Child Protection Level 1 elearning module
  • Aseptic Technique elearning module (only required for nursing, medicine, midwifery, nuclear medicine, podiatry, radiation therapy, pathology, and dental therapy students)
  • Hand Hygiene Australia course – This is an external elearning module, so please send your certificate of completion to the CPO.

Mandatory elearning modules only need to be done once every three years.  Students do not need to re-do the modules each time they receive a login email, but it is worth checking to make sure that all requirements are complete as they are updated periodically.  The elearning courses will not work on an tablet or smart phone.

Make sure that you click on ‘Exit course’ to close the elearning package and record the results.  If there are problems closing the module, take a print screen of your assessment results prior to exit and send a copy to CPO at CPO@act.gov.au

If you wish to check in SPO when your modules were completed, look under My eLearning >  History eLearning & Placement.

Manual Handling Face to Face training

The requirement for Manual Handling face to face training is dependent on the tasks performed within a specific job role. It is a mandatory requirement for all nursing and midwifery students and for some allied health students. Allied Health students should check with their ACT Health/Calvary Clinical Educators.

Manual Handling face to face training is mandatory for students who do on bed and off bed tasks, lift, push, pull, carry or otherwise move, hold or restrain any people or objects in a clinical environment. Each area manager is responsible for identifying the manual handling risks and needs of their students.

Training is essential to ensure that students are familiar with equipment and manual handling practices, can safely practice manual handling techniques and comply with the Work Health and Safety Act 2011.

If this training is required, each student attending a clinical placement with ACT Health is to have attended a face to face Manual Handling training session in the year prior to their placement and to repeat training annually to ensure their skills are current.

Manual Handling face to face training will be provided by either the Staff Development Unit at The Canberra Hospital or through the education provider, with the agreement of the Staff Development Unit. Completion of the Manual Handling Awareness elearning module is required for professions that do not need to attend the face to face manual handling training course.

This is a mandatory requirement prior to the commencement of a clinical placement.

ACT Health ID and Access (Proximity) Card

All students need to go to the Security Office at Canberra Hospital before their first placement, whether this is with CHHS or at Calvary, so that they can collect an ACT Health ID card.

All students must clearly display ACT Health student identification and introduce themselves as a student at all times during placement.

All students will be allocated ‘TCH General’ access when their placement is processed, so they will also be given an access card with their ID. This is activated remotely only when students are on placement with CHHS.

Students can keep the ID and access cards for the duration of their training before returning them to the Security Office.

Students will need to revisit the Security Office if they have a placement in the Community Health Centres at City, Phillip or Dickson; or at Village Creek, to collect an additional access card.

In addition to an ACT Health ID card, if students have a placement at Calvary, they also need to contact the Calvary Learning and Development Unit on 62016111 for access to Calvary facilities.

How to obtain the cards

Things to prepare -  You will need to show 3 forms of identification (e.g driver’s licence, student card, Medicare card, credit card, passport etc) + $20 cash as a refundable deposit

Collection Process:

1) Go to the Cashier’s Office to provide $20 deposit. The Cashier will issue you with a receipt.

2) Take the receipt to the Security Office for ID check and photo. The card/s will be issued to you by Security Office staff.

 All cards need to be returned to TCH security desk on the last day of placement (unless you have multiple placements) and you will be refunded the $20 deposit.

Returning students can keep their cards until the completion of their final placement.

Student Types

Nursing and Midwifery Students

  • New students need to pick up an ID deposit form from the Clinical Placement Office before presenting to the Cashier’s office.
    • Local students: Cards are to be collected at least one week before placement. The cards cannot be issued more than two weeks prior to placement
    • Interstate students: Cards are to be collected on the first day of placement.
  • Returning students who have multiple placements can keep their cards until the completion of their final placement. Proximity cards will be re-activated electronically once students have been allocated placements.

Allied Health Students

  • Check with your Clinical Educator, Manager, Supervisor or Team Leader on arrangements prior to placement.

Medical Students

Notes

  • The cards are electronically monitored and will be activated during placement only.
  • There are two proximity cards for different facilities. Please make sure you have the appropriate card for your area. In some cases, you may need both proximity cards.
  • Please contact the Security Office if you have lost or need to change your card or if it is not working.
  • ID cards expire yearly. Please renew at Security Office as needed.
  • Lost cards will attract a $20 replacement charge and students will be required to complete a Statutory Declaration Form, available from the Security Administration Office.

Contact Information

Canberra Hospital:

   Cashiers Office

Building 2, Level 2 (Next to Auditorium in the Main building)

Tel: (02) 6244 2716

 

Open: 08:30-16:30

 

   Clinical Placement Office

Building  5, Ground Floor (past TCH residence)

Tel: (02) 6174 5887

Open: 09:00-16:00

   Security Office

 

Building 2, Level 2 (Next to Main Reception)

Tel: (02) 6244 2141

Open: 08:30-16:00

Accommodation information

Students requiring accommodation can only book this once their placement has been confirmed.  It is the student’s responsibility to coordinate accommodation.

Students can book accommodation through the following:

Canberra Hospital Accommodation (Residential Accommodation)

Students need to complete a request form and send it to the Residence. The CPO will confirm an application only when students have a confirmed placement.

Canberra Hospital, Bldg 5, Ground floor, Yamba Drive, Garran, ACT 2605

PO Box 450 Woden ACT 2606

Phone 02 6244 2358, Fax 02 6244 2442

Tch.residences@act.gov.au

More information

For further information follow this link:

 

ACT Region ICTN Student Accommodation (for interstate students only)

The ACT Region ICTN has Student Accommodation specifically for health students, including Nursing, Allied Health, Medical and Dental undergraduate students from any education provider outside the ACT and within Australia, who require accommodation while undertaking their clinical placement.

Further information:

 

Calvary Hospital Accommodation

Rotary Cottage offers modestly priced on-campus accommodation and has ensuite rooms with access to a shared lounge and kitchen.

To enquire about staying in Rotary Cottage, call the Calvary Hospitality Administration Officer on 02 6201 6111.

Further information:

Placement Area Contacts

This section is for students who have been allocated placements and need to contact their supervisors/clinical managers.  Please refer to the sections below for your discipline’s contact list for Canberra Hospital & Health Services and Calvary Public Hospital.

The contact details below are not to be used for general placement enquiries or by students who are seeking clinical placements.

For Nursing and Midwifery Students

For Allied Health Students

For Medical Students