Apply to Register a Radiation Source
All radiation sources must be registered. Information for new and prospective owners is provided below.
Please use the following form for all new applications:
To amend an existing registration please contact the Health Protection Service to obtain a pre-filled form for your convenience. Alternatively you may use the application form above.
The Radiation Protection Act 2006 requires all radiation sources to be registered, and for all people who deal with a radiation source to be licensed (including possess). Categories of radiation sources that need to be registered are as follows:
- X-ray apparatus
- Sealed radiation sources
- Apparatus incorporating a sealed radiation source
- Accelerated particle beam apparatus
In order to register a source a company or individual must first hold a licence to possess the source.
Applications should be lodged as soon as it is known a radiation source needs to be registered, and no later than 7 days after taking ownership.
- Download the Registration application form
- Complete and sign the application form.
- Submit the form, all supporting information and appropriate fee to the Health Protection Service (HPS).
- HPS will send out a receipt of your application form.
- HPS will arrange for a third party compliance test of the source to be performed. The radiation source must pass this compliance test before the registration will be approved.
- The application will be assessed by the ACT Radiation Council at the next scheduled meeting.
- The Radiation Council may impose conditions on the registration.
- Once the application is approved a Registration certificate will be issued.
- The Registration must then be renewed periodically.
All applications are assessed by the ACT Radiation Council who meet on a 6 weekly cycle. Applications must be received 1 week prior to the next scheduled council meeting. Scheduled Council meeting dates are posted on the Council section of this website.
In exceptional circumstances, registration applications may be considered by the Radiation Council out of session. Submission of an application at short notice, or after a source has been installed is not considered exceptional. Please contact the Health Protection Service for more information.
Additional documentation will generally need to be submitted with your Application. Required documents to be submitted with Registration Applications can include:
- Radiation Management Plan
A Radiation Management Plan must be submitted with every new registration application.
- Shielding Plan
Any radiation source that will be installed in new or renovated premises must have a Shielding Plan submitted before the registration can be granted.
- Security Management Plan
Security enhanced sources require a Security Management Plan to be submitted with registration.
A Radiation Management Plan (RMP) must be created, updated at least annually, and made available to all persons who might deal with the radiation source.
A Radiation Management Plan is the primary document which describes how a radiation source is dealt with, by whom, and the procedures for the management of the source and radiation exposures to people.
The RMP is a document that describes how compliance with the legal obligations under the Radiation Protection Act 2006 and associated documents will be achieved at your workplace. This includes documents in the ARPANSA Radiation Protection Series (RPS), publications such as the National Directory for Radiation Protection (RPS6), relevant Codes of Practice and Australian Standards. The Radiation Management Plan will detail how exposures to both workers and the public will be kept below established dose limits and as low as reasonably achievable (ALARA). The Radiation Management Plan should also include disposal considerations and should include processes and procedures for dealing with incidents, accidents and emergency response.
A Radiation Management Plan must be submitted with every new registration application. The RMP should be reviewed and submitted annually with registration re-applications.
The following publications should be consulted when developing a radiation management plan:
- Medical Practices should refer to Schedule A of the RPS 14: Code of Practice for Radiation Protection in Medical Applications of Ionizing Radiation;
- For Veterinary Practices, schedule A of RPS 17: Code of Practice and Safety Guide for Radiation Protection in Veterinary Medicine;
- For Chiropractors, schedule A of RPS 19: Radiation Protection in the Application of Ionizing Radiation by Chiropractors;
- For Dentists, RPS 10: Radiation Protection in Dentistry. The NSW Branch of the Australian Dental Association may have a template available for members to utilise.
- For Industrial applications, Section 2 of RPS 5: Code of Practice for Portable Density/Moisture Gauges Containing Radioactive Sources or Schedule A of RPS13: Safe Use of Fixed Radiation Gauges.
A Radiation Management Plan may apply to an entire premises or organisation. However, it should specifically address each registered radiation source. The RMP may reference supporting safety documentation maintained by the registered owner / licence holder.
A shielding plan is a document which details the level of shielding that is, or will be, installed in order to protect workers and members of the public. This could include dental, veterinary, chiropractic, or other medical premises where ionising radiation apparatus is used. The plan will typically include floor plans, estimated dose calculations, and other details related to radiation protection.
Where a radiation source is used it is a requirement that radiation shielding be documented as part of commissioning and where shielding modifications are made subsequent to commissioning.
Any source that will be installed in new or renovated premises must have a radiation shielding plan prepared and submitted with the registration application. Where a replacement source is installed into existing premises which has not been renovated submitting a copy of the existing shielding plan will generally be sufficient.
To ensure that the shielding plan meets all relevant requirements, it should be submitted as early as possible and prior to construction. The radiation shielding needs to be inspected by HPS during the construction phase before it is covered by paint, plaster, floor coverings or other fittings – or must be tested by accredited testers.
Shielding designs must include the design constraints of 40µSv/wk (2mSv/yr) for controlled areas and 10µSv/wk (0.5mSv/yr) for uncontrolled areas. A controlled area, in relation to a radiation source, is a limited access area:
- in which the exposure of persons to radiation is under the supervision of an individual in charge of radiation protection. This implies that access, occupancy and working conditions are controlled for radiation protection purposes; OR
- to which access is subject to control and in which employees are required to follow specific procedures aimed at controlling or monitoring exposure to radiation.
For further information contact the Health Protection Service, consult the National Standard for Limiting Occupational Exposure to Ionizing Radiation (RPSF-1, RPS C-1 and RPS G-2, the National Directory for Radiation Protection (RPS 6) and any relevant RPS Publication (e.g.RPS14). The National Council on Radiation Protection and Measurements (NCRP) Report No. 147, Structural Shielding Design for Medical X-Ray Imaging Facilities may also be useful.
This applies to high activity sealed sources, or apparatus incorporating sealed sources, only.
The Code of Practice for the Security of Radioactive Sources (RPS 11) categorises and sets security requirements for different sealed sources and apparatus incorporating sealed sources. Category 1, 2 and 3 sources are considered security enhanced sources requiring a greater level of security and protection. A Security Management Plan must be submitted prior to registration for these categories of sources.
On installation of a new machine a notification of service (installation) must be provided to HPS by the installer. Your installer should be able to provide you with a copy of this notification.
X-ray apparatus must comply with mandatory requirements relating to performance, quality and safety before it can be registered. HPS will arrange for compliance testing to be carried out after installation. If there are any issues encountered during this process the applicant will be notified and remedial action will need to be taken. Once this is completed the registration will progress.